How Maximus works
Three steps. 48 hours. Maximus starts watching.
No integrations to build. No training to do. No workflows to configure. You forward your phone and connect your QuickBooks. That is it.
Forward your phone.
10 secondsDial *72 on your business line and enter the Maximus number we give you. From that moment, every call is answered. Day, night, weekends, holidays. Under 60 seconds. You can still answer calls yourself. If you do not pick up in 3 rings, Maximus does.
Connect your QuickBooks.
2 minutesOne OAuth click. Maximus reads your customer list, invoice history, and payment status. He immediately knows: who owes you money, who has not called in 6 months, and what your average ticket is. This is how he knows where the revenue is hiding.
Maximus starts watching.
Tomorrow morningYour first morning briefing arrives before your first job. How many calls came in overnight. Who booked. Who owes. What needs your attention. From this point, Maximus expands capabilities on a phased schedule: call coverage and AR follow-up in week 1, past-customer outreach and appointment cadence by week 3, full back-office coverage by day 45.
10 sec
Step 1: Forward phone
2 min
Step 2: Connect QuickBooks
Tomorrow
Step 3: First briefing
7 days
First agents live
A day with Maximus.
This is what happened at Temperature Pros on a real Tuesday.
Morning Briefing
"Good morning. 3 jobs booked overnight. Henderson paid his $4,200 invoice. AR is down to $12,400. You have 2 open slots Thursday. You're at 4.9 stars, 147 reviews. One 3-star review from Maria Santos yesterday — I've already drafted a response for you to approve."
Emergency Call Answered
Homeowner's AC dies. Your phone is on the dash. Maximus answers in 2 rings, books the diagnostic for 11am, sends confirmation text to the customer, and drops a notification on your screen.
Invoice Collected
The Petersons owed $1,850 for 47 days. Maximus sent reminder #3 this morning. They just paid online. You did nothing.
From the Truck
You text Maximus: "Who owes us money?" He replies in 8 seconds: "$12,400 total. 3 invoices past 30 days. Biggest: Martinez family, $3,200, 52 days. Want me to call them?"
Cancellation Saved
Customer tries to cancel their 3pm appointment. Maximus calls them, acknowledges the concern, offers a 30-minute window instead. Customer keeps the appointment. $375 saved.
Review Requested
You just finished the diagnostic. Before you reach the truck, the customer gets a text: "How was your service today?" They tap 5 stars and write 3 sentences. Review #148 posted.
End of Day Recap
"Today: 4 jobs completed, $6,850 revenue, 1 new review (5 stars), $1,850 in AR collected, 2 jobs booked for tomorrow. Net promoter score holding at 92. Nice day."
What Maximus handles. What you stop doing.
One Operations Manager on AI rails. Capabilities, not headcount.
He answers every call.
Answered and booked around the clock. No missed calls, no voicemail.
He chases every invoice.
$12,400 in aging receivables collected at Temperature Pros in 90 days.
He briefs you every morning.
What he handled. What needs you. What he caught.
Maximus is one Operations Manager on AI rails, not a team of hires. The capabilities grow with your shop. The fee stays fixed. See pricing →
Deployment schedule
Call coverage + AR follow-up live
Every call answered. Past-due invoices chased. Morning briefings start.
Past-customer outreach + appointment cadence
Dormant customers contacted. Reminders prevent no-shows. Revenue compounds.
Route optimization + review generation
More jobs per truck per day. Reviews stack up after every job.
Website chat + content engine
Site leads booked 24/7. Local content and campaigns running.
We win when you win.
90 days. If Maximus does not recover more than you pay in fees, every dollar back.
You keep whatever the agents collected. Email one sentence: "I want my refund." Processed in 48 hours. No call. No forms. No guilt trip.
Read the full guarantee →P.S. — Forward your phone. Connect QuickBooks. Tomorrow morning you will know exactly how your business is doing. That is the whole pitch.